What is Todoist?
Todoist is a cross-platform task manager that runs on macOS, Windows, Linux, iOS, Android and the web, and syncs through a single account. Tasks live in projects and can carry due dates, priorities, sub-tasks, labels, reminders, durations and file attachments; the Mac app adds list and board layouts, a calendar layout, custom filters and productivity visualisations. The free Beginner plan allows five personal projects and three filter views, Pro is US$5 per user per month billed yearly ($60), and Business is US$8 per user per month billed yearly ($96), which adds a shared team workspace. Todoist holds SOC 2 Type II certification.
Verified product facts
- Type
- task managerEditorially reviewed
- Platform
- macOS
- Apple Silicon
- YesDerived
- Pricing
- FreemiumDeveloper-stated
- Price
- USD 5(US App Store)Developer-stated
- Developer
- DoistDeveloper-stated
- Relationship to Nuanyue
- Third-party product — not published by NuanyueEditorially reviewed
- Current version
- 9.31.0Developer-stated
- Official website
- www.todoist.com/
Last updated . Facts marked developer-stated come from the developer and are not independently confirmed; editorially reviewed marks a Nuanyue judgement.
Key features
What Todoist does at a glance.
Free tier
With 5 personal projects, 3 filter views, task reminders and 1 week of activity history
Pro raises
To 300 personal projects and 150 filter views, and adds a calendar layout and task duration
List and board layouts
With custom filters in label, filter and personal project views
File uploads of 5 MB
On the free tier and 100 MB on Pro and Business
Task Assist, Filter Assist, Email Assist and Ramble, the AI features, with limited sessions free and unlimited on Pro
Business adds a shared team workspace with up to 500 team projects, team roles and permissions, shared templates and centralised billing
Up to 1,000 team members and 1,000 team guests on the Business plan
More than 90 integrations
Including email and calendar clients
Productivity visualisations and 4 themes
On the free tier, 8 themes on Pro
What you can use Todoist for
- Keeping one task list in sync across a Mac, a phone and the web
- Sharing a project with a handful of people without adopting a full project-management suite
- Reviewing what was completed over the last week, or over all time on Pro
- Capturing a task quickly and sorting it later rather than deciding where it belongs
Who is Todoist for?
- People who want the same task list on macOS, iOS, Android, Windows and the web
- Small teams that need shared projects, roles and permissions without a heavyweight tool
Who is Todoist not for?
- Anyone who wants a one-time purchase — every tier above the free plan is a subscription
- People who keep more than five personal projects and do not want to pay — the free tier caps them
Limitations
- The free tier allows only 5 personal projects, 3 filter views and 1 week of activity history
- Calendar layout, task duration, full reporting history and unlimited AI sessions require Pro
- Business is billed per user and adds local tax on top of the listed price
Strengths and trade-offs
What Todoist does well, and what to weigh before choosing it. Points marked developer-stated come from the developer’s own material and have not been independently confirmed.
Strengths
- Runs on macOS, Windows, Linux, iOS, Android and the web from a single account.
- There is a free tier that covers personal use, with no paid plan needed for reminders, sub-tasks, priorities or board layout.
- SOC 2 Type II certified, which matters if the account holds work data.
- Business is billed per user and includes a shared workspace with roles, permissions, templates and team project folders.
- The Mac app is distributed as an arm64 build, so it runs natively on Apple Silicon.Derived
Trade-offs
- The free tier caps personal projects at 5 and filter views at 3, which most regular users will reach.
- Calendar layout, full reporting history and unlimited AI sessions sit behind the Pro subscription.
- Pro and Business are subscriptions rather than one-time purchases, unlike some Mac-native task managers.Editorially reviewed
First-use experience
What the app asks of you when you set it up. Only established facts appear here; anything we could not confirm is left out rather than guessed at.
- Installation
- Install from the Mac App Store, or download the Mac build from the Todoist downloads page.
- First launch Developer-stated
- Todoist is account-based — the pricing page describes each plan as including 'an account with' a set of features — so the app signs in to an account and syncs that account's projects.
- System integration Developer-stated
- Integrates with email and calendar clients among more than 90 integrations, and Business links to the company's trust centre for compliance documentation.
- Apple Silicon Derived
- Supported
What it covers
Todoist is a task manager rather than a project-management suite. Tasks sit in projects and carry due dates, priorities, sub-tasks, labels, descriptions, reminders, durations and file attachments. They can be viewed as a list or as a board, filtered by label, filter or project, and on Pro as a calendar. Completed work is summarised in productivity visualisations.
The Mac app is one client of the same account: the same projects appear on macOS, Windows, Linux, iOS, Android and the web, and more than 90 integrations connect the account to mail, calendars and other tools.
The three tiers, in numbers
The free Beginner plan is genuinely usable but clearly bounded: 5 personal projects, 3 filter views, 1 week of activity history, 5 MB file uploads, 4 themes and limited AI sessions.
Pro is US$5 per user per month billed yearly, or $60 for the year, and moves the ceilings rather than adding a different product: 300 personal projects, 150 filter views, full reporting history, 100 MB uploads, 8 themes, unlimited Ramble sessions, plus the features that are not in the free tier at all — calendar layout, task duration, custom reminders and deadlines.
Business is US$8 plus local tax per user per month billed yearly, or $96, and is Pro for every member plus a shared team workspace: up to 500 team projects, team roles and permissions, shared templates, team project folders, granular activity logs and centralised billing, for up to 1,000 members and 1,000 guests. The pricing page notes SOC 2 Type II certification, which is the detail that matters if a team is deciding whether the account can hold work data.
The published prices are in US dollars; the pricing page offers a currency selector covering AUD, CAD, CHF, CZK, DKK, EUR, GBP, INR, JPY, NOK, PLN, SEK and USD, and Business is explicitly quoted as excluding local tax.
Subscriptions versus buying once
Everything above the free tier is a subscription. That is the main structural difference from Mac-first task managers such as Things, which is bought once per platform, and it is worth being explicit about because it is a recurring cost rather than a purchase: at $60 a year, Pro costs more over three years than a one-time Mac task manager does outright. What it buys is the cross-platform account, the integrations and the shared workspace — not the ability to run the app.
Release history
Dated releases recorded for Todoist, newest first, each with the source it was read from.
9.31.0
Current Mac App Store version, listed as free and requiring macOS 12 or later.
Source: Mac App Store
Questions about Todoist
Is Todoist free?
There is a free Beginner plan: an account with five personal projects, three filter views, task reminders, flexible list and board layouts and one week of activity history. Pro is US$5 per user per month billed yearly ($60) and Business is US$8 plus local tax per user per month billed yearly ($96).
What does Pro add over the free plan?
300 personal projects instead of 5, 150 filter views instead of 3, a calendar layout, task duration, custom task reminders, deadlines, full reporting history and unlimited Ramble sessions.
Is Todoist suitable for teams?
Business adds a shared team workspace with up to 500 team projects, team roles and permissions, shared templates, team project folders and centralised billing, for up to 1,000 team members and 1,000 guests. The pricing page notes SOC 2 Type II certification.
Which macOS version does the Todoist app need?
macOS 12 or later, according to the Mac App Store listing for version 9.31.0.
Does Todoist run natively on Apple Silicon?
The Mac build Todoist serves for download is named Todoist-darwin-9.31.0-arm64-latest.dmg, which Nuanyue treats as an arm64 build. The vendor does not state chip support on the pages checked, so this is recorded as inferred rather than stated.Derived
Competitors
Direct competitors: overlapping features aimed at the same users.
Things
Delightful and easy to use task manager.
Both are task managers for individuals; Things is Mac- and Apple-platform-only and bought once, while Todoist is cross-platform and sold as a subscription.
TickTick
Simple and effective to-do list and task manager that helps you organize all aspects of life.
Both are cross-platform task managers with a free tier and paid plans, covering to-do lists, reminders and board views on the Mac.
OmniFocus
The Omni Group's GTD task manager for Mac, iPhone and iPad.
Both are task managers used for personal productivity on the Mac, but OmniFocus is Apple-platform-only while Todoist is cross-platform and account-based.
Works well with
Not a replacement — apps commonly used alongside this one.
Fantastical
The calendar app you won't be able to live without.
Fantastical connects to Todoist so tasks appear alongside calendar events, so the two are used together rather than interchangeably.
Links
Sources
Facts on this page are checked against the sources below. Last updated .
- Todoist on the Mac App StoreGrade A
- Todoist — official websiteGrade B
- Todoist — documentationGrade C
